Resident Information
Welcome new residents and welcome back current residents!
If you are new to our community, we hope you find Village Place pleasant and welcoming. Please let the Board know if you have any questions or need additional information. If you are not receiving emails, please send your contact info to us immediately so we can add you to the list: vphboard@mivillageplace.com.
The Village Place Board of Directors encourages homeowner participation at meetings to learn about the current topics that the Board is addressing, bring forth any issues of concern, as well as vote on any items that require such act. Make your vote count!
Stay Connected via Facebook. Did you know the residents of Village Place have a private Facebook page? You can share information with other neighbors about lost animals, items you would like to donate, lost and found items, request assistance or references for home projects, etc. This page is managed by a fellow Village Place resident and not the Board of Directors, so requests for property maintenance or work orders will not be handled from this site. As with any social media, please remember to be civil, courteous, respectful and helpful to others. To find the page, simply type in: Village Place – Social Events in the Facebook search bar.
Village Place is managed by Capitol Area Management Services, LLC (CAMS). CAMS provides financial, administrative management, and minor maintenance services for Village Place. CAMS can be reached through the CAMS portal under "Contact Us" or by phone during regular business hours at 517-339-3040.
Common Resident Questions and Resources
The speed limit is 15 MPH for all vehicles. Please be mindful of children playing and residents walking their dogs.
The CAMS website includes a Client Portal, which allows you to:
- View personal account information
- View Governing Documents
- View financials
- Make a one-time payment
- And more!
Please visit the CAMS website at camsllc.net and click “Member Login”.
- The current HOA monthly assessment is $95.00 and is due on the first of each month and a Late Fee of $25.00 is added to delinquent accounts on the 16th of each month for which a payment is not received.
- Payment can be mailed by check to the address as shown on the payment coupon book provided by CAMS. Alternatively, you may set up an automatic withdrawal (ACH) under the “E-Pay” tab on the CAMS website after you log on to the Client Portal.
Please submit your maintenance request using the CAMS “Work Order Request” form.
- If a resident observes an infraction of the bylaws, they should first attempt to resolve this with their neighbor in a friendly and amiable manner without causing disputes between neighbors.
- If the resident is unable to resolve an issue to their satisfaction, they have the option of reporting the violation to CAMS through the CAMS portal under "Contact Us" or by phone during regular business hours at 517-339-3040. It will be the responsibility of CAMS to issue a violation letter.
- If CAMS is unable to resolve the infraction with the resident, then this should be brought to the attention of the Board, and the Board will decide what to do.
- Prior to any alterations or changes to the exterior appearance of a residence, please follow the procedure listed in Article XI of the Master Deed and send your request to vphboard@mivillageplace.com with “Architectural Request” in the subject line.
- For fence regulations, please see the “Synopsis of VP Board Rules and Regulations” for Fence Rules adopted March 24, 2015 after you log on to your personal account on the CAMS Client Portal at camsllc.net.
The Board regularly sends emails regarding meeting synopsis, updates regarding amenities, newsletters, and other announcements. Please subscribe under “Join the Mailing List” at the bottom of every page in the website to be added. Mailings through the postal service or left on your door are also provided as determined by the Board. CAMS will also mail official correspondence to residents as necessary. Please visit this website regularly for a user friendly platform to locate any information you need.
Annual meetings are held in June, in accordance with Article X, Section 3 of the Bylaws. A general membership meeting for residents is also held in December. Meetings of the Association shall be conducted in accordance with Roberts Rules of Order, or some other generally recognized manual of parliamentary procedure, when not otherwise in conflict with the Condominium Documents (as defined in the Master Deed) or the laws of the State of Michigan (in accordance with Article X, Section 1 of the Bylaws).
We encourage anyone interested in serving on the Village Place Homeowners Association Board. Positions are typically open in June and are for 2 years. Use the Board email (vphboard@mivillageplace.com) to submit your name, address, a little bit about yourself, why you want to join the board and what might make you a good candidate to serve.
Officer descriptions copied from Article XIII of the Bylaws:
President. The President shall be the chief executive officer of the Association. The President shall preside and may vote at all meetings of the Association and of the Board of Directors. The President shall have all of the general powers and duties which are usually vested in the office of the President of an association, including, but no limited to, the power to appoint committees from among the members of the Association from time-to-time as the President may in the President’s discretion deem appropriate to assist in the conduct of the affairs of the Association.
Vice-President. The Vice-President shall take the place of the President and perform the President’s duties whenever the President shall be absent or unable to act. If neither the President nor the Vice-President is able to act, the Board of Directors shall appoint some other member of the Board to do so on an interim basis. The Vice-President shall also perform such other duties as shall from time-to-time be imposed upon the Vice President by the Board of Directors.
Secretary. The Secretary shall keep the minutes of all meetings of the Board of Directors and the minutes of all meetings of the members of the Association; the Secretary shall have charge of the corporate seal, if any, and of such books and papers as the Board of Directors may direct; the Secretary shall, in general, perform all duties incident to the office of the Secretary.
Treasurer. The Treasurer shall have responsibility for the Association funds and securities and shall be responsible for keeping full and accurate accounts of all receipts and disbursements in books belonging to the Association. The Treasurer shall be responsible for the deposit of all monies and other valuable effects in the name and to the credit of the Association, and in such depositories as may, from time-to-time, be designated by the Board of Directors.
The board may appoint an Assistant Treasurer and an Assistant Secretary and such other officers as in their judgment may be necessary. Any two (2) offices except that of President and Vice-President may be held by one (1) person. Because Board positions are voluntary, those running should understand what is expected. In order to be a member of the board, you must be a homeowner in good standing (paying dues) at all times.
Even if you are not elected or do not want to run for a Board of Director position, the Board welcomes volunteers for various committees including, but not limited to, the Architectural Control Committee.
If you would like to help plan fun activities in the subdivision for any age group (think: Easter Egg Hunt, card groups, pick-up sports games, movie nights on the side of someone’s house) please send an email to vphboard@mivillageplace.com. If the activity is appropriate and acceptable, information can be shared on this website and the Village Place – Social Events Facebook page.